Clerical Assistant
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana s communities every day.
At the State of Indiana, we don t just talk about diversity and inclusion Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.
About The Adjutant General's Office
The Adjutant General s Office (AGO) provides a dynamic workplace while serving the Indiana National Guard at its various facilities throughout the state. AGO s programs and projects offer exciting opportunities for professionals in many fields - from maintenance repair to cadre to civil engineers - looking to begin or advance their careers. AGO offers a competitive compensation and benefits package, as well as an outstanding work/life balance. AGO offers agency specific benefits, such as a physical fitness program, an opportunity to work an alternative work schedule, and a spot bonus program to reward hardworking employees.
Salary Information:
The salary for this position typically starts at $25,766.00 annually.
About the Job:
You will serve to assist various departments in clerical functions, and provide clerical support to the staff of the Muscatatuck Urban Training Center.
A Day in the Life:
The essential functions of this roles are as follows:
- Provide clerical and secretarial support to the Muscatatuck Urban Training Center.
- Compose, type, select proper civilian or military format, proofread and/or edit correspondence, reports and various other documents.
- Responds in a helpful and tactful manner to telephone inquiries and visitors to the office, determining the nature of business and relating quasi-technical information or routing to the appropriate source.
- Compile information for research on special reports and projects.
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Inventory, order, stock and track High usage office supplies for re-order and accountability.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
- One (1) year clerical or related experience or accredited college training in a related field.
- High School Diploma or High School Equivalent (HSE).
- Must have and maintain a valid Indiana Driver s License.
- Working knowledge of standard office procedures and the ability to use office equipment.
- Ability to use computer and proficiency in the use of Windows software:
Outlook, Word, Excel, PowerPoint, etc. - Working knowledge and ability with word processing, filing, customer service, compiling records & reports and opening and routing mail.
- Basic understanding of military terminology, procedures, methods, policies and regulations as they relate to the Muscatatuck Urban Training Center.
- Ability to type with speed and accuracy and select proper format for various documents such as military orders, publications, forms, reports, military and civilian correspondence.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Ability to effectively communicate with customers, vendors and other governmental employees.
- Ability to prepare clear, accurate and informative reports.
Supervisory Responsibilities/Direct Reports:
This role may serve as a team lead for an assigned work group.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) and vision/dental coverages
- Wellness program (offers premiums discount for the medical plan)
- Health savings account (includes bi-weekly state contribution)
- Deferred compensation account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- Group life insurance
- Employee assistance program that allows for covered behavioral health visits
- Paid vacation, personal and sick time off
- Competitive leave policies covering a variety of employee needs
- 12 company paid holidays, 14 on election years
- Qualified employer for the Public Service Loan Forgiveness Program
- New Parent Leave
- Free Parking
- Free LinkedIn Learning
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.
Estimated Salary: $20 to $28 per hour based on qualifications.
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